POSITION DESCRIPTION

CORP

Ob/Gyn

Administration

Unit(e.g. Corporate, Amb Care)

Department

Division

Section

Health Science Administrator III/Band 9

Professor and Chairman

Employee's Name

Job Title/Pay Band

Supervisor's Job Title

Location

Job Purpose: Reporting to the Chair, responsible for the administrative, financial and personnel management of the department. Included in this responsibility are financial accounting, reporting and related accounting systems, as well as the coding, billing and collections function.  Works for the Chair to assure all goals and objectives of the Department are met.

Job Tasks:   (All tasks are ESSENTIAL unless identified as MARGINAL.)

%

EPR

Performance Level

(5,4,3,2,1,0)

1.

Responsible for all facets of IDX billing system as it applies to the department, including billing, reporting, compliance (internal and external rules and regulations), fee setting, scheduling, financial counseling, front end cash collection, and patient flow. 

20

x

=

2.

Responsible for research administration (pre and post award) to include budget preparation and application, compliance (internal and external rules and regulations), study participant recruitment, and post award financial/expenditure management.

15

x

=

3.

Responsible for department controlled clinic operations, including financial management, coordination of administrative policies and procedures with clinical operations, and supervision of non-clinical staff, and maintenance of medical records.

15

x

=

4.

Responsible for administrative management of academic programs, including staff supervision, website development, audio visual needs, and physical plant maintenance.

15

5.

Responsible for developing and maintaining realistic department budgets, including academic programs, research grants, and department controlled clinics, and practice plans.

10

x

=

6.

Responsible for all department contracts, ensuring net benefit to department.  Initiate or review contracts for medical/consulting services.  Initiate faculty contracts based on department practice plan.  Review practice plan and advise chair on improvements.

10

x

=

7.

Responsible for advising Chair on strategic planning, and prepare business plans for opportunities identified.

10

x

=

8.

Other related and non related duties as necessary. (marginal)

5

x

=

9.

10.

x

=

Attach additional sheets as necessary.

=100

 EPR Total:

Job Requirements:   (Include age specific requirements as applicable.)

1.     Knowledge, skills, and experience: The successful candidate should possess a business degree (MasterÕs Degree preferred), with a minimum of five years of management experience in physician practices and/or academic healthcare environments.  Must have strong leadership and presentation skills and the ability to positively interact with all levels of the organization.  Knowledge of word processing and spreadsheet software required.  Knowledge of IDX systems preferred.

2.     Degree of supervision (i.e., direct, indirect), independence and discretion: Position reports to Department Chair, works closely with Vice Chairs of Academics and Clinical Affairs, and is a member of the DepartmentÕs Executive Committee, which manages all department affairs.

3.     Physical demands and/or other special requirements: Requires unassisted movement between areas; sitting and standing for extended periods, lifting of 25 lbs and ability to work under stress conditions.  Should have corrected vision and hearing within normal limits.

Supervisory Responsibilities:

Job Title and Pay Band of Highest Level Subordinate(s):

Practice Plan Manager / 8

Total Employees Supervised: